Are you wondering where to go for certified document photos? Look no further! In this article, we will provide you with all the information you need about where to get certified document photos and how to get them quickly. So, let’s dive in and find out more!
1. Understanding the Concept of Notary Offices
According to Article 2, Section 5 of the Notary Law, notary offices consist of Notary Public Offices and Notary Office. Both are organizations established and operated according to the Notary Law and other relevant legal documents for the type of joint-stock company. The specifics of a Notary Office are as follows:
- Must have at least two Notaries.
- No members contributing capital.
- Must have a specific address, a workplace for Notaries and employees, a place to receive notary requests, and a place to store notary records.
- The name must include the phrase “Notary Office” along with the full name of the Head of the Office or the name of another Notary based on the agreement of the joint-stock Notaries.
- Must have a seal and a separate account, operating based on financial self-reliance from notary fees, notary fees, and other legitimate sources.
- Must have a seal without the national emblem after being established.
2. Should You Notarize at a Notary Office?
Considering the fundamental differences between Notary Public Offices and Notary Offices, it becomes clear that in terms of tasks and functions, these two types differ only in name, capital ownership, and establishment origin. On one hand, we have a state-owned organization, and on the other hand, we have a joint-stock company.
However, both these forms perform notarization – certifying the authenticity and legality of contracts, civil transactions, and have the same rights and obligations. Especially, the legal value of notarized documents from both types is the same.
Therefore, whether you choose to notarize at a Notary Public Office or a Notary Office, the choice depends on the convenience of location for the notarization process.
3. Where to Get Certified Document Photos? The Fastest Option
The competent authority for certification and authentication is regulated by Decree No. 23/2015/ND-CP on issuing copies from original records, authenticating copies from originals, authenticating signatures, and authenticating contracts and transactions. Specifically:
3.1. District and Provincial Justice Offices have the jurisdiction and responsibility to:
- Certify copies from originals of papers and documents issued by Vietnam’s competent authorities, foreign competent authorities, Vietnam’s competent authorities in association with foreign competent authorities, or certify such copies.
- Certify signatures in papers and documents.
- Certify translators’ signatures in papers and documents translated from foreign languages into Vietnamese or from Vietnamese into foreign languages.
- Certify contracts and transactions related to personal property.
- Certify documents on agreement on division of inheritance, inheritance registration where inheritance is personal property.
The Head of the Justice Office and Deputy Head of the Justice Office shall perform the certification tasks according to this Section, sign the certification, and affix the seal of the Justice Office.
3.2. Communal People’s Committees have the jurisdiction and responsibility to:
- Certify copies from originals of papers and documents issued by Vietnam’s competent authorities or certify such copies.
- Certify signatures in papers and documents, except for certifying the signatures of translators.
- Certify contracts and transactions related to personal property.
- Certify contracts and transactions related to the exercise of the rights of land users, as prescribed by Land Law.
- Certify contracts and transactions related to housing as prescribed by the Law on Housing.
- Certify testaments.
- Certify documents on refusal to accept inheritance.
- Certify documents on agreement on division of inheritance, inheritance registration where inheritance is property as regulated at Point c, d, and e of this Section.
The Chairperson of the Communal People’s Committee and Deputy Chairperson of the Communal People’s Committee shall perform the certification tasks, sign the certification, and affix the seal of the Communal People’s Committee.
3.3. Diplomatic Missions, Consulates, and other authorized agencies performing consular functions of Vietnam in foreign countries have the jurisdiction and responsibility to:
- Certify copies from originals of papers and documents issued by Vietnam’s competent authorities, foreign competent authorities, Vietnam’s competent authorities in association with foreign competent authorities, or certify such copies.
- Certify signatures in papers and documents.
- Certify translators’ signatures in papers and documents translated from foreign languages into Vietnamese or from Vietnamese into foreign languages.
Diplomatic officials and consular officials shall perform the certification tasks, sign the certification, and affix the seal of the accredited agency.
3.4. Authorized Notaries have the jurisdiction and responsibility to:
- Certify copies from originals of papers and documents issued by Vietnam’s competent authorities, foreign competent authorities, Vietnam’s competent authorities in association with foreign competent authorities, or certify such copies.
- Certify signatures in papers and documents, except for certifying the signatures of translators.
Notaries shall perform the certification tasks, sign the certification, and affix the seal of the Notary Public Office or Notary Office.
3.5. Key Points to Consider about Certification Jurisdiction
- Certification of copies from originals, certification of signatures, certification of contracts, transactions related to personal property, and certification of testaments are not dependent on the domicile of the requester for certification.
- Certification of contracts, transactions related to the rights of land users shall be carried out at the Communal People’s Committee in the place where the land is located. Certification of contracts, transactions related to housing shall be carried out at the Communal People’s Committee in the place where the house is located.
According to the regulations of Vietnamese law, especially the Notary Law 2014 and Article 5 of Decree No. 23/2015/ND-CP, in order to have certified document photos that comply with the current legal regulations, you can visit the following agencies throughout Vietnam:
- State Notary Offices located in communes (wards), districts (towns), and provinces nationwide.
- All private Notary Offices within the territory of Vietnam.
So, now that you know where to get certified document photos quickly and efficiently, make sure to visit the nearest State Notary Office or Private Notary Office for all your certification needs.
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